Drive Partnership Administrator

Drive, a partnership between SafeLives, Respect, and Social Finance which aims to develop a sustainable, national response to perpetrators of domestic abuse, is looking for an Administrator to provide support during a busy period.

Responsibilities

  • Ensure that meetings (whether face to face or virtual) have the logistical support that is needed including organising equipment and/or tech required (spider phones, projectors, video conferencing facilities etc).
  • Create and send out agendas and papers for meetings, take minutes/actions and track action points
  • Assist in planning and arranging workshops, training and other external meetings, including booking venues and catering, liaising with speakers and organising logistics (in advance and on the day)
  • Formatting and proofing of supporting materials for workshops, training and other project documentation, arranging the printing and delivery of those materials to specified deadlines
  • Maintain online document filing systems ensuring that documents are clearly organised and easy to find
  • Create and securely store contact details
  • Ensure that any information shared whilst performing these duties is in line with SafeLives data storage and collection protocols
  • To engage in a constructive and effective way with all survivors of abuse, through Pioneer interaction, Authentic Panel, colleagues and any other interaction we have in our day to day work
  • Any other duties, commensurate with the level of the role as requested by the line manager or other appropriate person

Person Specification

Essential:

  • Experience of providing excellent administrative support whilst coping with conflicting priorities
  • Able to integrate and work well as part of different teams
  • Experience of minuting and facilitating meetings as well as of creating and maintaining actions logs and following up on actions to completion
  • Experience organising internal & external meetings and events
  • Strong attention to detail
  • Excellent time management and organisational skills
  • Excellent MS Office skills
  • Experience of managing shared documents and tools
  • An ability to use virtual meeting technology
  • Excellent organisational skills and the ability to coordinate and communicate effectively within a project team and with external stakeholders

Desirable:

  • Knowledge and understanding of contracting and grant agreements alongside partnership / multi site working
  • Experience of working in (or with) the voluntary sector, local government and/or statutory agencies

Read the candidate specification for more details

Closing date: 18 August

 

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